Work Permit System

One Safety Engineer:
A Work Permit is the most formal method of ensuring safe systems of working. Their use should be reserved for high risk work where potential hazards and precautions are clearly documented and positively enforced. Typical construction tasks requiring a Work Permit include:
      Excavation       Radiography       Hot Work       Confined spaces

A permit-to-work system will ensure that a trained authorized person (Issuing Authority) will pre-assess the hazardous circumstances involved and then prescribe the conditions and limits for the work to take place under the supervision of the authorized person (Performing Authority). Typical information recorded on a Work Permit includes:

      A precise description of the work to be carried out and the hazards involved;
      The precautions required;
      Who may carry out the work;
      The limits of the permit to work area or the equipment;
      The duration of permit validity

Authorized persons (Performing Authorities) authorized to accept Work Permits would be nominated by ELCON.

Safety Inspection

ELCON recognize that hazards (substandard practices and conditions) can lead to accidents. All personnel on the project will be actively encouraged to report hazards on the appropriate report form. During the site induction training all personnel will be made aware of the reporting procedure and given typical examples of substandard practices and conditions that require reporting.

Whenever a hazard is observed it is an indication that the safety system has failed. Such hazard reports need to be investigated with the object of:-

• Establishing root, basic, real or underlying causes
• Taking action to prevent further recurrences.

To encourage and enhance safety awareness and safe working practices, the safety inspection system will involve everyone by using the four step safety system. The four-step safety system enables all personnel to review the status of safety as they go about their normal work.

• Is The Workplace Safe?
• Are Tools And Equipment Safe?
• Do People Know The Safe Work Method?
• Compliment Safe Performance. Correct Unsafe Performance.

Daily Safety Inspection

The Safety Engineer shall conduct the daily safety inspection and the areas where deficiencies are found shall be brought to the attention of the respective supervisors with deadlines for rectification to be done. All reported safety discrepancies to the supervisors shall be registered in a record book including the date and time of the rectification work. The safety engineer shall use the Checklist (Attachment 3) for guidance. Problems regarding any failure to rectify poor safety standards shall be highlighted in the fortnightly site safety committee meeting.

Routine inspection

The line supervisors/ engineers/ project manager at the workplaces shall carry out regular inspections when they go for routine rounds.
A register shall be created from the commencement of a project. All equipment and machines brought onto a site shall be registered and checked prior to using them. This register shall include gas hoses, electrical leads, lifting equipment and machinery and all the accessories used. The Safety Engineer shall schedule and conduct the inspections/ verification of such records and equipment

Fortnightly Safety Inspection

• The site safety committee shall inspect the project for identifying the safety hazards and unsafe practices.
• The responsibilities of this committee shall:
• Tour the entire jobsite and observe the work conditions and workers of all operations.
• Analyze the safety performance of each work area and document any alleged violations.
• Charge each violation to the responsible supervisor who will be held accountable for appropriate corrective action.
• Correct Imminent danger situations immediately, and the Inspection Committee shall also attempt to have other violations corrected without causing excessive delay. These corrections are to be accomplished by the responsible line organization personnel.
• Areas of outstanding safety compliance shall be noted, and a commendation for this action shall be included in the report.
• The findings of the Inspection Committee shall be assembled into a report and shall be discussed and included in the fortnightly Safety Committee Meeting Minutes for distribution.

Personal Protective / Safety Equipment

Minimum construction site dress code for all personnel (including visitors)) shall be :-
• Wear Safety Helmet with chin strap
• Safety footwear
• Long trousers and shirts with sleeves (or overalls).This will be emphasized during the site induction training.

Where there is need for additional personal protective equipment (safety spectacles, hearing protection etc, this will be identified in hazard - risk assessments).

All Supervisors will be responsible for ensuring that suitable PPE Is available, in serviceable condition and that it is used at the required times. Personnel not in possession of the appropriate work wear will not be allowed to be on site. The other requirements are

• All employees including visitors shall wear safety helmet at all times when they are in site
• The persons working at height more than 2 meter must wear Full body safety harness/ safety belt and anchor properly.
• Use appropriate Personal Protective Equipment, where required
• The Safety Engineer shall ensure that proper personal equipment is made available to employees.
• All employees are required to use personal protective equipment provided for them
• The Site Engineers and supervisors should ensure that all his personnel wear required PPE.
• They shall receive training in the proper use, care, and maintenance at time of hire or use of a new piece of PPE.
• Site Management will enforce the proper use of PPE on the project.

Sanitation Arrangements

Project Manager shall inform to
• Client
• Regional office and
• Corporate office
• FAX the accident occurrence report (Attachment 4) to RO and HO

The FAX nos. are
      Regional Office -
      Corporate Office - Incase of Accident with minor Injury

• The accident resulting with minor bruises or cut and like that need to be reported to RO
• The accident occurrence report shall be prepared and send to RO
• The Site Safety Engineers shall investigate the accident and prepare the Accident Investigation report (Attachment 5) and send to the people concerned and RO.

In case of accident with major Injury
• The accident resulting in loss of limbs, major head injury fatal injury concerned police station has to be informed.
• First Information Report has to be filled in the Accident Occurrence report and send to RO and HO.
• Regional Accountant shall depute a responsible person to do the needful.
• On receipt of Accident Occurrence Report, detailed accident investigation is carried out and Regional Safety Coordinator completes Accident Investigation Report.
• Safety procedures followed at the site are to be reviewed.
• Necessary corrective and preventive actions recommended by the Safety Coordinator shall be implemented by Project Manager / Resident Engineer.

Safety Promotion

Since a large number of our workers cannot read or write English, ELCON considers the use of multilingual pictorial material important in getting the safety message to our employees. This will be done by displaying posters and other materials at the offices, camps and sites. Video films related to safety will routinely be screened at site when available.

Posters related to EH & S matters shall be displayed on site to motivate the work force.
A safety incentive scheme for the employees is in place with the objective of encouraging employees to work safely by awarding prizes to selected personnel who set examples by maintaining highest safety standards and performance. Safety suggestion boxes shall be kept near site offices for near-miss reporting and safety suggestions..

Alcohol Policy

The Company recognizes that dependence on alcohol, solvent or drugs is a condition, which can lead to the impairment of:
• An employee's health and safety, together with that of colleagues and the public
• An employee's work performance and ability to adhere to efficient working practices
• An employee's welfare, since they impinge on both physical and psychological well-being, thereby causing social, economic and domestic problems
• Service to the customer and also the Company's image to the public.

The aims of this Policy, which apply to all employees and, where appropriate, to contractor personnel, are:

• To prevent and reduce the incidence of alcohol, solvent and drug-related work impairment.
• To bring to the attention of employees that the Company aware of the problem and advice what help is available.
• To assist individuals in overcoming alcohol, solvent or drug-related problems by recognizing that are an important element in an individual's recovery to maintain employment.

For the purpose of the Policy, alcohol, solvent or substance abuse is defined as the habitual and/or excessive drinking of alcohol or taking of drugs or solvents, causing harm to health and/or an inability to achieve or maintain satisfactory work performance or attendance at work and the creation of social problems and the risk of endangering the safety of him and others.

The use, possession or sale of controlled drugs for non-medical reasons is prohibited on Company premises or in the work environment. Incidents involving the use of, or possession of, drugs may result in appropriate disciplinary action being taken. Incidents where illicit drugs are involved, including the sale of drugs, will result in summary dismissal.

To ensure the greatest chance of successful treatment, it is important that alcohol, solvent or drug related problems are treated in the early stages. Employees whose problems come to the attention of the Company through observation, deteriorating work performance, or through the disciplinary procedures will be afforded the opportunity to obtain counseling and treatment, via appropriate local agencies.

Where alcohol, solvent or substance abuse is identified through the Disciplinary Procedures, action will be suspended whilst help is being sought and for as long as treatment is undertaken satisfactorily.

If an employee fails to accept that an alcohol, solvent or drug related problem exists, abandons treatment before completion, or fails to make progress in overcoming the substance abuse problem, then disciplinary procedures will resume.
Testing will be performed at the discretion of the Company under the following circumstances:

      pre-employment testing
      for cause testing:
      i] post accident/incident
      ii] found in possession
      iii] evidence of abuse
      iv] behavior hazardous, or considered to be potentially hazardous, to personnel/environment or operations [at least 2 levels of management approval will be required to ensure impartial testing].
      v] at management request

Refusal to complete testing when requested will be treated as gross misconduct and subject to normal disciplinary procedures. In all cases, referral or requests for treatment under this Policy will be in complete confidence.

Waste management

a) Types of wastes::

i) Camp Waste:
Sewage: The sewage from the camp is collected in holding tanks before being pumped to the sewage treatment Plant.

Kitchen Solid Waste(Wet): It consists of left over food, Vegetable cuttings etc. This is collected in a skip separately located near the kitchen. It will be disposed of at an approved waste treatment faelconity / Municipal dump yard as the case may be.

Kitchen Solid Waste (Dry): Paper, cartons are collected separately and compacted to be kept in a separate skip for dry materials. Bottles & Cans will be segregated and packed separate.

ii) Industrial Waste (Non- Hazardous):

Wooden scrap, Metal scrap, Plastic end cap, Plastic Bags, Plastic scrap, Concrete, empty cement bags etc will be non- hazardous wastes arising out of the operation of this project. iii) Industrial Wastes (Hazardous):

Oil soaked sand, used batteries, used grit, used coating powder, Tyres, Empty paint, chemical drums, waste oil from automobiles/ equipment are hazardous wastes. Objective:

This procedure explains about various possible wastes which will be generated during the course of construction, and the way these have to be handled for disposing of in an environmentally friendly manner.


• Wastes will be cleared from worksites as and when generated or at regular intervals.
• Wastes will be disposed of only at authorized dump yards only.
• If hazardous wastes are carried, the product MSDS should accompany the consignment.
• Wastes will be segregated and disposed of as per their type (hazardous & non-hazardous)
• Efforts shall be put to collect the wastes from site according to their type.
• In the industrial yard, provision will be made to dump the wastes.
• Personnel shall use adequate protective equipment to safe guard them from possible hazards, which may arise from handling the wastes.
• Shall follow the Company spill contingency plan in case of any spill, other than at the dumping area.


- Maintain good housekeeping standards.
- Arrange collection and transportation of waste to temp scrap yard.
- Arrange disposal at regular intervals.
- Prohibit burning of garbage & waste.

Waste Custodian:
- Co-ordinates disposal of waste disposal at regular intervals.
- Quantify all wastes, as per their type (hazardous or non-hazardous).
- Fill in the Waste Consignment Notes before dispatching the wastes.
- Maintain records of waste disposal.
- Submit waste disposal returns to EH & S dept for preparing monthly report.

Display of Emergency Phone Numbers

The following personnel contact numbers shall be displayed at few locations
• Project Leader -
• Project Manager -
• Safety Engineer -
• Nearest Hospital -
• Fire Services - 101
• Police - 100
• Corporate Office -

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