EH & S Communication

ELCON shall establish and maintain a schedule of programmed health and safety management meetings. The purpose of these meetings will be to:

• promote zero accident performance,.
• monitor the efficiency of the Safety Plan,
• review Safety performance through inspections, incidents and accidents as well as to provide opportunities for Safety initiatives.

Meetings will be held to a formal agenda with minutes taken identifying action required. Minutes will be distributed to all present. Safety will always be the first item on every Management Meeting agenda so as to demonstrate the high level of importance that ELCON gives to it.

All persons working on the project are encouraged to offer advice on any matter that they may believe could affect their health and safety. Forums available for this include regular Safety meetings, Safety toolbox talks and during the daily informal team meeting.

Employee Screening and Safety Induction

All new employees will be screened by using the Employee Screening Form (Attachment 2). The Subcontractor shall furnish the information required in the form and declare the health condition of the employees.

After screening, all employees must attend the safety Induction programme and Pre-task safety instruction.

Daily Toolbox Talks

Toolbox talks are a means to motivate, educate and communicate with the team. By presenting the talk, the supervisor demonstrates that he is the leader of the team:

• Toolbox talks shall be held Daily at the respective worksites and will be conducted by the Site Foreman / Supervisors before start of job.
• The Project safety personnel will arrange a topic for toolbox talks and deliver it to all supervisors so that they can thereafter present it to their teams.
• The toolbox talk should last for 10 to 15 minutes.
• Once the topic has been presented, discussion should arise on any matter of topical EH & S interest such as recent incidents or future training courses.
• Target attendance is for all members of the workforce.
• Records of attendance shall be completed and returned to the Safety Department.
• Any items for action will be followed up by the concerned Site Foreman.
• Project Manager, Construction Manager and Project Safety Engineer/ Manager monitor effectiveness of toolbox talk delivery from time to time.

ELCON Safety Committee Meetings

The Site Safety Committee shall be composed of representatives of all echelons of all site departments, and specific contractors.
The Project Manager shall chair this committee and the committee shall meet fortnightly.
The Contractor Safety Representatives (where applicable) and members of Construction Supervision shall be scheduled to attend the meetings.

The responsibilities of this committee shall include the following:
• Providing an overall objective analysis of the field Safety activities.
• Perform periodic site inspections involving the Site Safety Committee members.
• Reporting observations and recommendations to the project and its management by the issuance of fortnightly safety meeting minutes.
• The minutes of the meeting shall be distributed to the members, Client and RO.
• The agenda shall include
      1.Injury and Accident Record,
      2.Safety Inspection Report,
      3.Safety Training,
      4.Safety Objective,
      5.Old Business and New Business.

Sanitation Arrangements

Effective sanitation arrangements will be made available in the project site

• Adequate number of Toilets will be provided in the ratio of one for every 50 employees.
• Regular cleaning will be arranged.
• Periodical disposing of sewage will be arranged.
• Adequate number of washing points will be arranged.
• Rest shed for the workers to take their food will be provided.
• Adequate number of waste bin will be provided. Those bins will be emptied regularly.
• Proper drainage will be arranged.
• Appropriate vector and vermin control will be arranged (Periodical spraying of anti mosquito oil, fogging, etc.)..

Safety Training, Awareness and Competence

ELCON shall identify training needs and provide appropriate training for all personnel whose work duties have significant effect on safety in accordance with the training procedure. ELCON shall ensure that:

• personnel performing specific assigned tasks shall be competent on the basis of appropriate education, training and/or experience, by legislation or regulation requirements (if applicable) and by the organization.
• the knowledge and skills necessary to achieve Safety objectives shall be identified and considered in personnel selection and recruitment
• the contractors have appropriate and requisite knowledge and skills to perform the work in an safe and environmentally responsible manner.
• the training needs shall be identified based on the consideration of the importance of conformance with EH & S policy and objectives, significant EH & S impacts, personnel work activities, performance, emergency preparedness/ response requirements and potential consequences of deviation from specified operating procedures.
• the Safety awareness, training and competence programme include the following:
      Safety Induction training for new employees
      Safety Talks and presentations
      Safety Training for supervisors and Engineers
      PEP talks
      Display of Safety Policy
      Display of Accident Statistics
      Display of Safety Signs and Posters
      Specialized Safety training.

Controls on Hazardous Substances

To provide a means where by receipt, movement, storage, handling and use of hazardous material is managed in a way that eliminate, or reduces to an acceptably low level risk of an incident occurring

• The project site should maintain a register of hazardous material compiled with Material Safety Data Sheet.
• That the movement of materials is known and recorded.
• That the material is correctly labeled.
• Designated storage areas for hazardous material should be appropriate for the material and should be secured against unauthorized access.
• Appropriate signage and provision of suitable fire extinguisher at the storage area.
• Hazardous material should be returned to the storage areas when not in use.
• Implement Hazard Communication Programme.